Maintenance Management Info
Maintenance Management Info |
|
From time to time we will advise you of significant enhancements to the Maintenance Management system.
Version 2.01.104 incorporates major changes, and enhancements, to the Chemical Applications section
of the program.
The following is an extract from the updated "Readme.txt" file:
Qqest Software Systems
Maintenance Management for Windows Since the Fourth Printing
The following changes are not included in the Fourth Printing of the manual which occurred in February 1998.
To determine which version of the manual you have refer to page iv, which is just before the
"Contents" page. Many improvements have been made to the software package.
These enhancements greatly increase the ease of use and add features that expand the power of this package.
They are:
Version 2.01, Build 102 -- Released 8/10/98
The Inventory Tracking/Valuation report now has the ability to print subtotals.
The employee report now shows the employee licence number.
When defining a filter and a date field is selected, a button appears to select a date from a calendar.
Version 2.01, Build 101 -- Released 8/3/98
When you start Maintenance Management for Windows for the first time after an upgrade,
or after restoring data from a backup created by a previous version of Maintenance Management
for Windows, the required changes to the data structure are made.
This will probably take several minutes, but it will occur only once. After that, the program will run normally.
This will not occur for new installations.
UNIT OF MEASURE
Units of measure can be defined for a drop-down list. Along with this is a conversion to base units for chemical
applications. There are two types of units of measure: Area and Volume. The only difference between these
are where they can be entered. Volume is used for inventory units of measure, while Area is used for the
area size in chemical applications. These may be defined in the Setup module under lookup tables,
or by double-clicking any Unit Of Measure combo box in the program.
When adding a new unit of measure, supply the unit name and the amount of units that is in each base unit.
By default, base units are in "POUNDS" for volume and "1000 SQUARE FEET" for area.
To change this, just modify the Amount Per Base Unit for each unit to the new conversion ratios.
You should only have one unit with a conversion ratio of 1 for each type of unit, otherwise,
the chemical application reports may display the wrong base units. Area units should always be
more than 0, however, volume units may be 0. A good place to use 0 for the conversion ratio
would be for the units "EACH."
LOGS MODULE
The Chemical Applications and MSDS tabs have been removed from the Logs module.
These are now in the Chemical Applications module.
CHEMICAL APPLICATIONS MODULE
The Chemical Applications has been greatly enhanced, thus a new module was created for it.
A partial list of the changes and additions follows:
Target and actual values are gathered for product used per tank, number of tanks used,
size of the tanks, and hours that it takes to apply the product.
Amounts of nitrogen, phosphorous, and potassium is shown per area unit.
The amount is defaulted to pounds/1000 square feet, even though you may have
given the product units in tons and the area units in square miles.
The amount per area may be configured to a base of your choosing, such as kilograms/square kilometre.
You simply supply the conversions. See the section UNIT OF MEASURE above for details on how to define
conversions to the base unit or creating a new base unit.
The amount of time and cost for labour is tracked. A license number may be included for the employees who
handle the chemicals.
The equipment that was used along with speed and settings may be included. The list of equipment comes
from the asset list of categories "EQUIPMENT" and "VEHICLES"
When the applications are complete, you may post them. This will total the expenses and update the
year-to-date fertiliser information for the chemical application site.
SITES
Sites are set up for chemical applications. The site has a default area unit, in which all chemical applications
for this site will automatically use this unit of measure unless you decide to change it for one chemical application.
These will track the amount of fertiliser for each site for the current year (reset when the End of Year Processing
is performed from the setup module.) These may be added in the Setup module under Lookup Tables or by
double-clicking the Site combo box in the Chemical Applications module. The amounts of fertiliser for each site
may be viewed by either going to the place where you can add sites as just described, or by printing the
"Fertilizer by Site" report from the chemical applications report module.
The following screen print is of the new, much expanded Chemical Application data entry window.
ARCHIVING MODULE
Archiving of chemical applications is now available.
CHEMICAL APPLICATIONS REPORTS MODULE
Seven reports have been added for chemical applications. Of these, most allow an option to use either required
or posted chemical applications
WORK ORDER MODULE
Work Order Budgets are now changeable. Also, sorting and filtering by Budget ID on work orders is now available in both
the Work Order module and the Work Order Report module.
When a fuel or oil part is added to a work order, you have an option to change the meters on work orders. This may be
disabled, or you may select to recalculate the values for the meter based either by overwriting or adding to the manual
modifications made by the mechanic. Select the way you want to use this in the Setup module.
When completing a work order or posting the Hours/Miles Log, records are added to the Vehicle Billing Log to track
the date and new values that effect the scheduling.
Duplicate part and employee entries are now allowed on work orders.
TIRE WEAR TRACKING
Limited tire wear tracking and scheduling based on tire wear has been added to Maintenance Management for Windows.
In both the Logs module and the Work Orders module, a checkbox for a new tire notifies the program to reset the schedules
based on tire wear and to set the tire depth to the new value. If you are tracking several tires on the same asset,
Qqest recommends measuring all of the tires and tracking the tire with the least tread.
BUDGETS MODULE
You may estimate budgets based on a previous year's expenses with a percentage increase. (A percentage decrease may be made
by using numbers less than 100). This estimate can be calculated for each individual budget or all budgets. To do a range of budgets,
set a filter for the range of budgets, then do all budgets. This is accomplished in the Budgets module.
ASSETS MODULE
Schedules may be deactivated so that work orders will not be generated (such as the mowing of lawns in the winter) while
other schedules for the same asset can still be automatically generated. This is accomplished on the Detail tab of the
schedule in the Asset module.
In the Asset module, custom colours for work in progress, work scheduled, and inactive assets are available. For network
versions, this setting is stored on each computer.
The asset category "VEHICLES" can be selected as an asset type. This works identically to the category "EQUIPMENT"
PARTS INVENTORY MODULE
Inventory now has four user defined fields. For this release, these fields are not on any reports, however, you may use them
to filter.
An option to mark up the cost of parts on a work order is now available. Enter a mark-up percentage in the Setup module.
After the change, the cost of all parts when they are added to work orders will be modified by this percentage.
Unit of Measure is now from a drop-down list. This may also be typed in with a value that is not in the list. For chemical
applications, amounts of chemicals cannot be converted to the base amount if the unit of measure is manually typed in.
See the section UNIT OF MEASURE above for details on how to define conversions to the base unit or creating a new base unit.
SETUP MODULE
The Setup module contains an International tab. This allows you to customise a number of the field labels in the program
with units of measure, spellings, and organisations commonly used by our customers. If you need one that is not listed,
you may add it. Buttons for the United States and the United Kingdom allow you to quickly change to that country's default
settings.
Extra options that used to be stored in the configuration (ini) file are now stored in the program data. Access these
in the Setup module
Phone number fields have been increased to 25 characters to allow for extensions.
Version 1.03, Build 111 -- Released 6/22/98
Schedules may now be done based off of number of months or years (such as a 3 month oil change or an annual inspection)
Version 1.03, Build 110 -- Released 6/8/98
You may now automatically generate work orders that are close to being due. The Scheduling tab in the Work Order module has
a place to put the percentage due that will be generated.
Version 1.03, Build 109 -- Released 6/1/98
Due to many concerns about the year 2000 problem with many programs, we relieved many people with this concern. Although
this program never had any problem, we now show all four digits of the year.